Muslim Athletic Club
Coaches Portal Guide
Everything you need to know to use the MAC Coaches Portal — track athletes, leave notes, and communicate with families.
Go to the MAC website and navigate to /coaches (or use the direct link provided by your admin).
Enter the access code: MAC_2025! — this is shared with all coaches and staff.
You'll land on the Coaches Portal dashboard showing all programs.
Keep the access code confidential. Do not share it outside of the coaching staff.
The portal automatically pulls in registered athletes from all active MAC programs:
Middle School Basketball
Ages 10–15 · students array
Elementary Basketball Clinic
Elementary-age kids · students array
Youth Soccer Clinic
Youth soccer athletes
Women's Open Gym
Adult female participants
3-Point Contest
Contest participants
Athletes populate automatically when families register. No manual entry needed.
Click on any program card to expand it and see the athlete list.
Each athlete shows their parent's email and how many notes they have.
Notes are the core feature of the portal. You can leave feedback, assignments, and goals for any athlete. Parents can see these in their Member Portal.
Note Types
Comment
General feedback, observations, or praise after a session.
Assignment
Specific drills or tasks for the athlete to work on at home.
Goal
A measurable goal to work toward over the season.
How to Add a Note
Expand a program section by clicking on it.
Find the athlete and click the yellow "+" button on the right side of their row.
Select the note type (Comment, Assignment, or Goal).
Enter your name, a short title, and your note content.
Optionally set a session date. Check "Visible to parent" to share with families (on by default).
Click "Save Note" — the note appears instantly under the athlete.
Use the "Visible to parent" toggle if you want to save an internal-only note that families won't see.
Every note has edit and delete buttons (pencil and trash icons) on the right side.
Click the pencil icon to open the edit modal — all fields are editable.
Make your changes and click "Save Changes".
Click the trash icon to permanently delete a note. This cannot be undone.
Editing a note updates it for the parent too — they'll see the latest version in their portal immediately.
The Broadcast feature lets you send a formatted email to all parents/participants in a specific program at once.
Click the "Broadcast" button in the top-right corner of the portal.
Select the program you want to message (e.g. Middle School Basketball).
Enter your coach name — it will appear in the email signature.
Click the recipient count row to preview exactly who will receive the message.
Write a subject line and your message body.
Click "Send to X Parents" — each parent receives a branded MAC email.
The broadcast sends to ALL registered families in that program. Double-check your program selection before sending.
Example Use Cases
- Practice cancelled or rescheduled
- Reminder about upcoming tournament
- Equipment or attire reminders
- End-of-season announcements
- General program updates
When you save a note marked as "Visible to parent," it automatically appears in the parent's Member Portal under the Coach Notes section.
What parents can see:
- Note type (Comment / Assignment / Goal)
- Title and full note content
- Coach name and session date
- Date the note was created
Parents cannot edit or delete notes — only coaches can.
Notes marked "Hidden" (Visible to parent = off) are only visible to coaches in this portal.
Add at least one note per athlete per session — even a short comment goes a long way with families.
Use Goals at the start of the season to set expectations, then use Comments to track progress.
Use Assignments when a player needs specific homework (e.g. 'Practice 100 free throws daily').
Always double-check the program selection before sending a Broadcast — you cannot unsend emails.
If an athlete is missing from the list, check with admin — their registration may still be pending or deleted.
Use the session date field to tie notes to a specific practice date for easy tracking.
Muslim Athletic Club · Coaches Portal Guide
Questions? Contact admin at MuslimAthleticClubNJ@gmail.com or (917) 742-2286